Check out the CV parsing, LinkedIn and Twitter integration, 1-Click candidate searching, job board & website integration, and Outlook email processing!
Get a quick primer on what Darwin does,
how it does it and what it costs... but please
do call or drop an email to talk through your
question in person.
Don't take our word for it.
See what recruiters like you think about our easy to use online recruitment software.
General Questions about the System
The software installs and runs locally on your PC like Microsoft Office, but your data and CV's are all stored online in the Cloud on our secure webservers.
The local installation means:
# A rich & familar user experience like Microsoft Office
# The software can talk directly to Outlook and Word to provide a truly integrated experience.
And the 'Cloud' element means:
# The recruitment team has access to the same candidate data no matter where they are located or accessing the system from
# The system can integrate with LinkedIn, job boards, and your agency's website
The Enterprise recruitment solution can handle the needs of larger agencies, through our capability to easily extend and enhance the product to handle more sophisticated demands.
Larger agencies can also choose to have the software customised to their exact needs.
The software is NOT currently designed to handle the needs of temporary labour, but we are currently developing temp modules.
This database CRM is also prime for HR and Applicant Tracking.
# The latest job vacancies to be automatically posted to your website or RSS feeds
# Online Candidate applications with CV's to be directly inserted into the recruitment database for follow up
Speak to Sales who will provide you with futher information.
The software also contains SQLServer Reporting, the Enterprise-level reporting package from Microsoft. There are 3 standard reports but you can order more.
Speak to Sales for further information.
Enterprise costs significantly more than the normal hosted version of Darwin (typically prices start at GBP £25,000) and is geared up for the needs of larger organisations with very specific requirements and policies.
We can customise the Enterprise version of Darwin to integrate with other systems and workflows.
Speak to Sales for further information.
Recruitment Software Costs & Licencing
Equivalent to just over £40 a month, this is exceptional value as it includes:
# state-of-the-art recruitment software co-developed by Microsoft
# data stored & backed up in the cloud
# integration with your Outlook/Exchange
# 1-click search of records, CV's, notes, emails
# bulk email facilities (via our mailservers or yours)
# integration with LinkedIn
# free SMS
# enterprise-level reporting
# all new versions and upgrades FREE
# unlimited Technical Support
1) Find out how many licences you require
2) Go through your workflow to doublecheck that this is the right recruitment database solution for your agency
3) Provide a tour of the recruitment software and answer any questions
4) Generate a Proposal and Order Form
5) Process your order through to our Delivery Department ready for Training & GoLive
In the first instance contact Sales:
tel: +44 121 285 0638
NOTE: You should NOT however provide colleagues with your login details for use at the same time as yourself, as 2 people using the same login will most likley cause unpredicable results and may corrupt your database.
To install onto another PC, simply run the installation process on that PC following the 1-click installation details provided to you when you first purchased the system.
Our CV parsing partner is a company called Daxtra, who are known to be the market leader in this space. Please note that you do not need a separate arrangement with Daxtra to use the CV parsing in the recruitment software.
Currently each user has 100 txts included with their account each month without charge.
Txts over this amount are charged at 5p per SMS message, billed quarterly in arrears.
NOTE: We provide a Free update service whereby we make small routine changes for free. Simply contact the Customer Service department (firstname.lastname@example.org) with details of your changes. Hourly charge may apply for substantial changes.
This action is performed in the Options panel (top left butterfly icon) Users section where a Manager would click the 'Add New' button and agree to be billed for the new user. He/she is then presented with a new user row for the person's name, email, status etc.
# The new user is automatically sent an email containing a Darwin download link along with username & password
# Sales will raise the invoice for the new user, which should be paid within 7 days.
Once the necessary paperwork is signed off, your data can be exported to Excel with CV's (Sales will provide a quotation at the time).
NOTE: We have a dedicated Service Team whose sole job is to ensure customers are completely satisfied and their system is working efficiently.
So in the unlikely event that you are experiencing any problems that would make you want to leave, we would be grateful of the opportunity to rectify those problems first.
Agency Data Storage and System Customisation
Unlike other recruitment software vendors, each Darwin customer has their very own SQLServer database. Nothing is shared.
All data is encrypted and stored in keeping with enterprise level protocols.
This means (unlike other products) we can visually layout the forms to your EXACT preference, increasing recruiter buy-in and usability.
You can either purchase the VisualForm Designer module so you can make changes yourself whenever you please, or ask Customer Service department to make the changes for you (an hourly rate may apply).
We can perform a custom data import by writing bespoke routines to extract data from a 3rd party recruitment database system and map it straight in. Please note our daily development rates appy (GBP 1250+vat per day).
You can also provide us with a folder of CV documents for us to import and create records from.
We can provide custom import services from 3rd party databases, but this takes the longest of all import methods and is therefore the most costly.
There is however a 2MB file limit, but you can upload as many as you need. We can raise this limit if required.
NOTE: This feature can be locked down for certain users / whole company should you so wish. Simply contact Support with your instructions.
Regardless we have triple redundant backups on our own servers to ensure the provision of a reliable and uninterrupted service.
Contact Sales for further details.
This backup is either posted out to you, or uploaded to a secure server following your written confirmation.
If your new provider requires a different format contact us and we will see if we can assist (charges may apply).
Questions about Recruiter Workflow
The software has a number of configuration possibilities including:
# FORMS - VisualForm Designer for fast prototyping and implementation
# PLUGIN FRAMEWORK - We have designed Darwin to be extended or customised in any way, from custom menus to custom functionality to custom reports. So whether you want one of the recruitment features to work in a specific way or execute a custom workflow, Darwin will handle it. Custom software developments rates apply.
In the first instance contact Sales to discuss your requirements. Ideally supply them with a document containing your step-by-step process specifying the WHO, WHAT, WHERE, and WHEN of each step.
The CRM already enables users to keyword search directly within CV's, but having a populated form saves CV reading and enables even better searching.
Contact Sales to see a demo.
Our standard dashboard can be replaced with one of your specification with information from the database or information from remote databases.
Contact Sales to define what information you would like to show (charges apply).
We may soon introduce a feature for the Manager role to configure Dashboard visibility and options.
Technical Questions on the Recruitment Software
Processor: a Core2Duo processor or higher
RAM: at least 2MB
Broadband: a 2MB internet connection which is reasonably stable and not shared by too many people
Monitor: A good size monitor running at least 1024 resolution or higher
NOTE: THE ABOVE SPECIFICATION IS THE MINIMUM REQUIREMENTS ONLY. IF POSSIBLE YOU SHOULD BE RUNNING A PC OR LAPTOP THAT IS LESS THAN 18 MONTHS OLD AND HAS 4GB of RAM.
The system also requires Microsoft .NET 3.5 or higher to be installed (which if Windows Updates are running should automatically be installed for you).
NOTE: As this will be a mission-critical recruitment system for your agency, it is best practice to give your recruiters the best tools for the job. So if possible give them the best spec machine and broadband you can afford, so the system keeps up with them and they are able to make the most placements in the shortest possible timeframe.
The database also integrates with most of Microsoft Office 2007/2010/2013 versions, and also Microsoft Exchange.
When the software first loads Outlook is opened in the background, and the system builds a duplicate of the Outlook Inbox for an integrated experience.
# Email received from a Candidates is automatically processed and attached to their record permanently in the database
# Recruiters can create a new Candidate profile from an email with CV attachment in a single click
# Imported mail is searchable in the global search, and available to the whole team
# Imported mail is backed up on our server so if anything happens to Outlook / the office / that recruiter, etc nothing is lost.
Contact Sales for a demo today.
The application is installed on your PC as with the normal hosted edition, except with the Enterprise Edition data is stored internally on your own servers behind your firewall and not in the Cloud.
Please note that you would be responsible for purchasing commercial SQL Server licenses, data backup, and server maintenance.
Contact Sales for further details.
Darwin is state-of-the-art Microsoft-based software specifically designed for the Windows platform. While it has not been tested on a MAC, many users have reported good results with Darwin when running Paralells on a MAC and using Boot Camp.
NOTE: Running Paralells will require you to have a separate Windows licence, but enables you to switch seamlessly between operating systems.
However it's becoming a mobile world and we are currently working on a web/mobile version for recruiters to use on the occasions when they are out of the office visiting clients, etc. So we're releasing an App shortly...
See also the answer to the IMAP question below.
This opens up some powerful configuration possibilities, where Outlook and IMAP mail services like Gmail can be configured to work together with the system.
NOTE: If you have an IMAP account the system will give this precedence over an PoP3 account found on the same machine, but most people have either PoP3 or IMAP.
If you have multiple email accounts you will need to work out the best way to configure this into 1 account. Please speak to your IT provider for further advice.